Run Your Design Studio Like a Pro - Without the Monthly Fees
Transform your interior design business with a complete studio management solution that grows with you.
Design Studio HQ 2.0 brings together project management, client communication, and business operations in one powerful platform.
Design Studio HQ V2.0 - NOTION
Design Studio HQ 2.0 is your all-in-one solution for running a professional interior design practice - without the enterprise price tag.
We've taken everything designers loved about our original template and enhanced it with features you'd expect from premium software.
From advanced project tracking to interactive client spaces, professional RFI management to comprehensive financial tools - everything you need is at your fingertips.
No monthly subscription fees, just one simple purchase that gives you a complete studio management system.
Whether you're an established studio looking to streamline operations or a growing practice ready to scale, we've built this with you in mind.
What you'll get:
- Complete project lifecycle management
- Interactive client portals and moodboards
- Professional RFI and feedback systems
- Comprehensive financial tracking
- Smart team and resource planning
- Full vendor and contractor management
Best of all? It's simple to set up and use, with included video tutorials to get you started quickly. Stop paying monthly fees for basic features - get everything you need to run a professional design studio in one place.
Project Management Essentials
- Project Overview Hub - Every project detail at a glance
- Project Phase Manager - Never miss a project milestone
- Project Command HQ - See your business clearly
Client Experience Tools
- Client Space - Their own project homepage
- Client Tasks - Assign and track client actions
- Client Feedback Flow - Make feedback simple with forms
- Design Moodboard - Create interactive concept presentations
Business Operations
- Time & Profit Tracker - Know your true value
- Money Tracker - Never lose track of payments
- Studio Lead Tracker - Keep every potential client organized
- Proposal Generator - Win more design projects
Team Coordination
- Workload Tracker - Know who's doing what
- Leave Planner - Manage time off like a pro
- Designer's Schedule - Keep your studio in sync
- Contractor Hub - Stay connected with your team
Information Management
- RFI Central - Keep information flowing
- Submission Central - Add info in seconds with forms
- Studio Resource Hub - Your digital studio library
- Vendor Network - Find any vendor instantly
Support Resources
- Video Training - Learn at your own pace
- Help Page - Access tutorial videos when you need guidance
Every feature designed to work together seamlessly in one integrated system.
Want to include FF&E alongside management?
Get the the Design Studio HQ V2.0 with FF&E instead.
FF&E Scheduling System
The FF&E Scheduling System streamlines furniture management with room-by-room cost tracking, one-click product addition, supplier-organized galleries, status monitoring, and category-based budget breakdowns - all integrated with your project management workflow.- Room/Area Summary - Overall view of costs per area/room
- Overall Product List - Add products with one click
- Project Summary - Specifications at a glance by supplier, with gallery view
- Status Summary - Track product stages from review to approval
- Category Summary - Show clients where money is being spent
Notion (Free Notion Account required)
Purchase and Download: After purchase, you'll receive a link to access the template in Notion.
Save and Edit: Simply save a copy on your own Notion account and start using:
Learn through Video: Use the video tutorials to get started and set up your template to suit your requirements.(Need more help, purchase an indepth onboarding call with me. We'll have an hour of time together to get you up and running fast.)
Build Your First Project: Add your first project, client details, timelines and tasks. Watch the data populate throughout your new studio management system.
Use Daily: All that's left to do now is to start using it in your everyday workflows. Track task completion, project phase status and finances. Collect client feedback and contractor information requests. And much more...- Do I Need to Pay For Notion?
No. Only a free Notion login is required to use this template. (Yay! No monthly subscriptions for studio project management ever again!)- What If I Need Help?
Included with every purchase is a tutorial page. Full of short videos to help you out with every part of the file.If you want a 1-1 onboarding call to speed up set up, you can purchase that here.
- How Many Projects Can I Manage With It?
You can create as many projects as you want. This template is flexible for any size design studio.- Can I Export The for Excel / PDF?
Unfortunately Notion does not do well with exporting (it is intended to be an online only software) Although there are plugins that claim they can export CSV / PDF files, we have not had much success with the formatting of these.- Can I Customize To Suit My Brand?
You can change the colors, text and images in the file. Add images of the project you’re working on or inspiring projects. Make it yours- Can I Share the Client Portal live with my Clients?
Notion allows live sharing of pages via a URL link.
Meaning your documents are always up to date.
